At Knox County Schools, students with disabilities are benefiting from a districtwide initiative known as Data Days — a structured, quarterly review of academic and behavioral progress for more than 8,000 special education students.
The program began three years ago under the leadership of Dr. Karen Loy, Executive Director of Special Education.
Drawing from her background as a school principal, Dr. Loy emphasized the importance of tracking progress regularly — not just at the end of the year.
“You can’t wait until the school year ends to see how you did,” Dr. Loy said. “Data Days give us a real-time view of how our students are progressing in reading, math, discipline, and more.”
Initially focused on required state performance indicators (APRs), the initiative has evolved into a comprehensive review system.
Using a massive, filterable spreadsheet created by the district’s Research, Evaluation, and Assessment (REA) team, the special education department reviews individual student data four times a year.
The data is broken down by region, school, teacher, and even individual interventions, allowing staff to identify students or trends that need attention.
What makes Data Days unique is the coaching-driven approach.
If a student isn’t making adequate progress, the conversation starts at the teacher level, with support from facilitators and, when needed, school administrators.
It’s not punitive — it’s collaborative.
“Our goal is to figure out what’s not working and support our teachers in solving it,” Dr. Loy explained. “Sometimes it’s a matter of scheduling — like realizing a 45-minute intervention was only getting 30 minutes. That’s a fixable problem.”
The initiative has grown to include high school course failures, graduation tracking, and benchmark data to assess readiness for state tests. It also provides professional development for staff and helps build capacity across the district.
As a result, students are getting more tailored support, teachers are receiving better tools and feedback, and schools are developing stronger systems of intervention.
In fact, other large districts have taken notice — asking Knox County to share its approach.
“Looking at 8,000 students every quarter is a big task,” said Dr. Loy, “but it’s worth it. We’re making sure every student is seen.”

Success for Every Student
Knox County Schools is dedicated to Success for Every Student. All students have unique abilities, needs, personalities, and ambitions. KCS is committed to equipping every student with the individualized services, interventions, resources, and supports needed to succeed – no matter their zip code, culture, or financial resources.








